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Word Labels
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Word Labels

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Learn step-by-step how to print Word labels one-at-a-time, or print a lot of labels for mass mailing.

You might be surprised at how easy it is to do!

You can print pages and pages containing labels in Word, and single labels, too. Needless to say, printing labels makes mass mailing and bulk mailing much easier. Before you start printing labels, however, note what size and what brand your labels are. You are asked about label sizes when you print labels.

Word Office Helper What's on this page...
Print Labels One-at-a-Time
Generate Labels with the Mail Merge

Print Labels One-at-a-Time

Printing single Word labels are easy and fun to do!

To print Word labels one-at-a-time, follow these steps:

1. Open the document that contains the address of the label you want to print, and select the address.
2. Choose Tools from the menu bar, and select Letters and Mailings.
3. Select Envelopes and Labels to open the Envelopes and Labels dialog box.
Use the labels dialog box to print labels easily.
Word Labels : Envelopes and Labels dialog box at Labels tab
4. Click the Word Labels tab. The address appears in the Address box.

If the name or address is wrong, now's the time to fix it.

If you're printing labels with your return address on them, click the Use Return Address box or enter your return address.
5. Either click the Options button or click the picture of a Word Label icon in the Label box.

The Label Options dialog box opens.
Use the Label Options dialog box to choose the kind of labels you are planning to use.
Word Labels: Label Options dialog box
6. In the Printer Information area, click either Dot Matrix or Laser and Ink Jet to say which kind of printer you have. Then click the drop-down arrow from Tray and click the option that describes how you will feed the labels to your printer.
7. Click the Label Products drop-down list and choose the brand or type of labels that you have. If your brand is not on the list, you can choose Other (found at the bottom of the list), click the Details button, and describe your labels in the extremely confusing Address Information dialog box. A better way, however, is to measure your labels and see whether you can find a label of the same size by experimenting with Word Label Products option and Product Number combinations.
8. In the Product Number box, click the product number listed on the box your labels came in.  Look in the Label Information box on the right to make sure that the Height, Width, and Page Size measurements match those labels you have.
9. Click OK to go back to the Envelopes and Labels dialog box.
10. Select a printing style from the Print option box:

Click this box if you want to print a page full of the same label.

Likely, you'd choose this option to print a page full of your own return addresses. Click the New Document button after you make this choice.

Word creates a new document with a page full of labels. Save and print this document.

Click this box to print one Word label. Then enter the row and column where the label is.
11. Click the Print button.
Word Office Helper You don't have to use the Word Labels printing function just to print addresses on.

You can use this function to print anything you want on a label. For example, labels for bottles with preservatives and so on.
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See also... Generate Labels with Mail Merge
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