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Excel Printing

Excel Printing | Microsoft Excel XP

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Learn step-by-step how Excel printing is done. Learn how to adjust your worksheet so that you can print the things you want.

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Print Preview
Print dialog box

Excel Printing - Print Preview

Once you're done with you worksheet, you might have to print it. Microsoft Excel helps you with this easily, because this is definitely not a difficult task to do.

Before you print a worksheet, check it first in Print Preview, and make sure that it looks the way you want it to.
 Microsoft Word Help: Print Preview button Print Preview button

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Q: "Where's my borders?"

Print Preview displays, and print, only the borders that you've drawn.

The grey lines in a normal worksheet are called gridlines and are non-printable. 

In print preview you can adjust your page settings to fit your data.

There are several steps to follow if your data doesn't fit on the page.

Check the Paper Size and Orientation

1. In Print Preview mode, click on the Setup... button at the top of the window. 
2.  From the Page Setup dialog box, choose the Page tab.
  Excel Printing: Page Setup dialog box
3. Change the Orientation from portrait to landscape, if you desire.
4. Make sure the Paper Size is the correct size. 
5.  From the Scaling area, choose Fit to 1 page(s) wide by 1 tall to make your content fit to the current page.
6. Click OK

Check the margins.

1.  In Print Preview mode, click the margins button at the top of the screen.
2. Notice that Excel has added 6 dotted lines to your page.
These represent the margins for top, bottom, left and right, as well as the margins for the header(top) and footer(bottom).
3. You can drag these dotted lines to make room for content that doesn't quite fit on the page.
4. Place your mouse pointer over the margin's dotted line whom you want to move.

The mouse arrow changes to a double-headed arrow.
  Excel Printing: Margin example 1  Drag the margin to resize the print area
5. Click and drag the margin outwards to increase the print area of the page. 

If you are sure all your Excel printing settings are correct, you can simply click the Print button at the top of the window.
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