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Microsoft Word 2007 - Page Numbers

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Step-by-step instructions on how to add or remove page numbers in a Microsoft Word 2007 document.

You can even add something more to each page number to make your work look better.

The choices are endless!

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Insert Page Numbers
Edit Page Numbers
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Insert Page Numbers

Word numbers the pages of a document automatically when you use the Page Number command, which is great, but if your document has a title page and table of contents and you want to start numbering pages on the fifth page, or if your document has more than one section, page numbers can turn into a sticky business.

The first thing to ask yourself is whether you've included headers or footers in your document. 

If you have, go to Inserting Headers & Footers and read how you would deal with page numbers. It explains how to put page numbers in a header or footer.

Otherwise you can just use the following actions to insert page numbers from scratch into your document pages.

To insert page numbers in your document, follow these steps:

1. From the Insert Ribbon tab click the Page Number button.
Microsoft Word 2007: Page Number button
2. From the drop-down list, make your choice of position for the page number. You'll notice as you hover your mouse over the different positions, another menu-list appears, showing you a preview of the position.
  Once clicked, your number appears on your document pages opened up in the Header or Footer section with the Header & Footer Tools Design Ribbon tab available.
3. From the Design Ribbon tab, click the Page Number button then select Format Page Numbers.
Microsoft Word 2007: Format Page Numbers button
  For more info on the Headers & Footers Tools : Design Ribbon tab, go to Headers & Footers
  The Page Number Format dialog box opens up.
  Microsoft Word 2007: Page Number Format dialog box
4. From the Number Format drop-down list, choose a new way to number the pages.

Notice the i, ii, iii choice. That's how the first few pages of books is numbered.
5. Click the check box of Include Chapter Number if you want to start numbering pages anew at the beginning of each chapter.

Pages in Chapter 1, for example are numbered 1-1, 1-2, and so on, and pages in Chapter 2 are numbered 2-1, 2-2, and so forth.
6. If necessary, choose a heading style from the Chapter Starts With Style drop-down list to tell Word where new chapters begin.

Chapter titles are usually tagged with the Heading 1 style, but if your chapters begin with another style, choose that style from the list.
7. From the Use Separator list, tell Word how you want to separate the chapter number from the page number.

Choose the hyphen (1-1), period (1.1), colon (1:1), or one of the dashes.
8. The Page Numbering option matters if you've divided your document into sections.

Either start numbering the pages anew and enter a new page number to start at (which would probably be 1), or else number pages where the previous section left off.
9. Once you're done, click OK.
10. Notice that you are still in your header or footer area. Click the Close Header and Footer button from the Design Ribbon tab to return to normal document view.

Word Office Helper Q: Why is the Page Number grey?

This is Word's way of showing you that you've used the Page Numbers command and not just typed it in as normal.
See also... Edit Page Numbers  |  Remove Page Numbers
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