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Spelling Word

Spelling Word | Page 2

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Learn step-by-step how to check the spelling word in a Microsoft Word document.

Word Office Helper What's on this page...
Spelling & Grammar Check a Document
Using the Spelling & Grammar dialog box
Turn Off Automatic Spelling & Grammar

Using the Spelling and Grammar Dialog Box

To do a complete spelling word check and grammar check of the whole document, you need to use the Spelling and Grammar dialog box.

To get the Spelling and Grammar dialog box, follow any of the following methods:

Choose Tools ► Spelling and Grammar
   
Press F7
   
Click the Spelling and Grammar button on the Standard toolbar.
   
  Word XP : spelling & grammar button Spelling & Grammar button


To spellcheck and grammar check a document, follow these steps:

1. Place the cursor at the beginning of the document.

You can press the CTRL + HOME key-combination to make sure that you are at the beginning of the document.
   
2. Choose any of the above 3 methods to start the spellchecking.
   
  Once, Word finds an incorrect spelling word or grammar error, the Spelling and Grammar dialog box will open.
   
The Spelling and Grammar dialog box appears.  Spelling errors appear in red type in this dialog box. 
Spelling Word: Spelling and Grammar dialog box 1
   
Grammatical errors are colored in green.
Spelling Word: Spelling and Grammar dialog box 2
   
3. Choose any of the following options, depending on what you want to do.
   
  ► NOT IN DICTIONARY window area
This shows the word that is spelled incorrectly in context. You can click the scroll arrows in this box to see preceding or following text.

► SUGGESTIONS window area
Provides a list of words to use in place of the misspelling. Click the word that you want to replace the misspelled one.

► IGNORE ONCE
Ignores the misspelling, but stops on it again if it appears later in the document.

► IGNORE ALL
Ignores the misspelling wherever it appears in the document. Not only that, it ignores it in all your other open documents.

► ADD TO DICTIONARY
Adds the word in the "Not in Dictionary" box to the words in the dictionary that Microsoft Word deems correct. Click this button the first time that the Spell Checker stops on your last name to add your last name to the spelling dictionary.

► CHANGE
Click this button to insert the word in the "Suggestions" box in your document in the place of the misspelled word.

► DELETE
The "Delete" button appears where the "Change" button is when the Spell Checker finds two words in a row (the the, for example). Click the Delete button to remove the second repeated word.

► CHANGE ALL
This changes not only this misspelling to the word in the "Suggestions" box, but also all identical misspellings in the document.

► AUTOCORRECT
This adds the suggested spelling correction to the list of words that are corrected automatically as you type them.

► UNDO
Goes back to the last misspelling you corrected and gives you a chance to change your mind.
   
Word Office Helper
You can click outside the Spelling and Grammar dialog box and fool around in your document.

In this case the Ignore button changes names
and becomes Resume.

Click the Resume button to start the Spell Checker again.
   
  As the Spelling & Grammar dialog box are stopping for spelling word errors, it also stops for grammar errors.
   
4. Words Grammar Checker is theoretically able to correct grammatical mistakes in a document.

However, a machine can't tell what's good writing and what isn't. Period. Use it with caution.
   
  Depending on what you want to do, choose any of the following:
   
  SUGGESTIONS window area
Lists ways to correct the error. Click the correction you want to make.

 IGNORE ONCE
Lets the error stand in your document. If the same error is made again, Word will stop at the grammar error again.

IGNORE RULE
Ignore this grammatical error and all other grammatical errors of this type in this document and all open documents.

NEXT SENTENCE
Ignore the error and takes you to the next sentence in the text.

CHANGE
Replaces the error with what is in the "Suggestion" box.

EXPLAIN
The Office Assistant pops up with an explanation of the Suggestion given.

►  UNDO
Reverses your most recent correction.
 
See also... Spelling & Grammar Check a Document
 
See also... Turn off Automatic Spelling & Grammar
 
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